About Google Calendar
Using your Google Calendar with Envoy makes it easy to create Envoy visitor invitations directly from Google calendar’s event page.
Benefits
The Envoy extension lives in the web browser’s toolbar, so it’s easy to integrate into your employees work flow.
Changes made within the Google Calendar extension will be automatically synced with your Envoy dashboard.
Latest Version
Please make sure you are using the latest version of the Google Calendar Extension for the most up-to-date features.
Using Google calendar with Envoy Visitors
You can create visitor invites from your Google calendar. Your calendar must be associated with the email address listed in the Envoy employee directory.
Step 1: Install and sign into the extension
Navigate to the chrome web store.
Click Add to chrome.
Click Add extension.
Pin the Icon to your web browser.
Click on the icon (top right) in your toolbar and sign in using your Envoy credentials.
Step 2: Create a calendar event
Navigate to your Google calendar.
Click create to make a calendar invite (top left of your calendar or click on a time slot).
Fill out the title, date, time, and meeting details, etc. (You can even select a room if you have Google calendar synced with Envoy Rooms)
Add [email protected] to the Add guests section of your invite along with anyone else who should be included on the invite.
Click on Pre-register visitors in Envoy at the button of the invite.
Select the Location and Visitor type. (You will see these Envoy registration details added into the description of the invite)
Click Save to create the event.
When prompted, choose to Send invitations to your attendees.
Step 3: Create Envoy invites for event attendees
Check your inbox. You’ll have an email from Envoy.
Click Complete visitor pre-registration. A new browser window will open.
Fill in the form. Double-check you’re creating invites for the correct location and visitor type.
To create an invite for a visitor, toggle on Add to Envoy near each name.
Optional: Check the Send an invitation and calendar invite to the visitor box to send a registration email.
Click Add.
Tip: Attendees within your organization will be off by default.
Extension Troubleshooting
Make sure you are logged into only one Google Calendar extension.
If you have previously installed the extension, make sure to sign out and then sign in again.
If you noticed that you were logged out of the extension in your calendar please login again using your Envoy credentials. Envoy often rolls out updates which may sign you out.
If your Google calendar invite is not recognizing guests outside your organization, make sure the See Guest list option is checked under Guest permissions when creating the invite.
The “See guest list” must be on for the preregistration to work, if not you’ll get an email that says: "To pre-register visitors in Envoy, your calendar event must have guests from outside your organization. Please try again with a new calendar event, or visit our Help Center to learn more."
